If a record book is not completed the project is not complete and the member can not enroll in that project again for at least a year. Documents and records ui extension 4h youth development. The secretarys record book, along with your program and treasurers guidebook make up. Children in the distance look at a 4h notepad, gavel and u. Colorado 4h secretary book colorado state university. To the 4h secretary this is the record of your 4h club. Use this 4h secretarys book to keep accurate minutes of meetings, a listing of clubs. Virginia cooperative extension materials are available for public use, reprint, or citation without further permission, provided the use includes credit to the author and to virginia cooperative extension, virginia tech, and virginia state university. President secretary to get a seal for the clubs charter, fill out this page before you give the secretary s book to.
The secretarys record book is the official report of your 4h club year. I pledge my head to clearer thinking, my heart to greater loyalty, my hands to larger service, my health to better living, for my club, my community and my country. It is suggested that you use the template provided. Its designed for youth to get an introductory experience with a group or place thats unfamiliar and build appreciation. It lists members and leaders in the club and contains the record of business transacted and programs held. The secretarys record book, along with your program and treasurers guidebook make up the permanent record of your club. Keep good notes during the meeting by using the worksheet included in this book. Duties of the groupclub secretary the secretary is in charge of this book and shall have it at all of the groupclubs business meetings. In 4h, members record what they have worked on during the year in a project record book and every 4h project has a record book that must be turned in to the extension office by its designated due date.
Idaho 4h project and animal project record books will be. Club evaluation formthis is a wisconsin 4h form that serves as a good lens to look at your clubs makeup for the previous year. Serving as 4h secretary is certainly an honor, but it also includes many duties and responsibilities. The general club story should tell about the activities of the. In order for your secretary s book to be judged, you must have the book turned into the extension office on or before august 3, 2015. Treasurer forms excel tulare county 4h treasurer forms. Department of agriculture and your local county government. Secretarys book cover pdf, 2 pages, 155 kb secretarys book cover word, 2 pages, 162 kb order of contents word, 1 page, 23. You should write the minutes within one week of the meeting, while the meeting information is still fresh in your mind. Cover page pdf, 1 page, 71 kb cover page word, 1 page, 152 kb columbia co.
All record and project books linked here are pdf format and can be printed on your home printer. This tool will help clubs with county recognition as. The 4h pledge, first adopted in 1927, summarizes 4h as the fourfold development of youth through the head, heart, hands and health. For even more information on running a 4h club, check out the new jersey 4h.
Write thank you notes, if needed, to speakers or others. This book needs to be neat and complete with all required forms to be considered for the outstanding secretarys book award. This book should serve as a good guide for you to follow and outline your clubs goals, plans for the year, as well as keep records. This is an important position and your good work will be help your club to be successful. Congratulations on being selected as your 4h club secretary. The secretary is responsible to keep complete records. All eight old members and two new members were present. The florida 4h state website offers some of these books and other educational books for online purchase. Natures most common color is emblematic of springtime, life, and youth.
Learn how to enroll as a 4h member, charter a club or volunteer. Here are a few suggestions to help you get started. The 2020 minnesota 4h festival of nations is a new, statewide virtual learning experience that celebrates the diverse people and cultures of the world. Congratulations on being selected by your 4h club for the office of secretary. The florida 4h secretarys record book is a resource for the secretaries of 4h clubs and councils to use to record membership rosters, club goals, meeting program plans and minutes. This is an important position and your good work will help your club to be successful. The 4h club motto to make the best better the 4h club emblem the 4h emblem is a fourleaf clover with the letter h on each leaf. You should become familiar with these so you can serve your club well and keep a good record of all the clubs activities through the year. Volunteer and youth protection running a smooth 4h business meeting save. Roll call this can be done using the page provided or by turning in meeting sign in sheets with your minutes. The four hs stand for head, heart, hands, and health. Includes attendance and participation record forms and group meeting minutes form. Due to the increasing number of excellent secretary s books being turned in, it has become very important for these guidelines to be followed precisely. It is the secretarys job to see that the secretarys book is filled with facts of each meeting written in the proper form.
One specific responsibility of the 4h secretary is to keep accurate minutes of each meeting. Maryland 4h club secretarys record book the secretarys record book is the official report of your 4h club year. Secretary, ohio 4h club officers guide, ohio state university, 2002. Officer team information tips and resources for the 4h clubsecretary 4h club secretary writing news stories 2 starting the year off right ii. This form has been part of the secretarys book for many years. You may enroll at any time, but certain projects have deadlines. If so, a separate secretary s book should be used for this purpose.
This publication provides guidance for the 4h club secretary on keeping a calendar of activities, preparing minutes, and keeping attendance records. Set up a system for keeping your secretarial records organized. Writing the minutes minutes are written in a standard form. Each project group may also want to keep a record of its own. A child pushes a yellow wheelbarrow through a green garden. If you wish to not to have your secretary s book judged, do not attach an awards nomination form to the cover. Annual secretarys report 1216 what needs to be included in your 4h secretarys book. H secretarys book sample minutes for a clothing club our first meeting of the new club year was held at mary martins home at 7.
Contact your ui extension county office before enrolling. The new monroe county club secretarys book now consists of 5 sections separated by tabs. Now that your club has elected you as the secretary, you, and all other of. Below are club materials that are helpful for running an effective 4h club. Youth who participate in 4h develop tools to succeed in life con. Secretarys book 4 after the 4h meeting promptly write the minutes. These books are required from each chartered club or group. Gave each member an opportunity to participate in the club program. Ken lafontaine, extension educator, 4h youth development, ohio state university extension references huron county 4h secretarys manual, bonnie malone, author. At the end of the first meeting, give everyone a card with the 4h pledge to take home. The secretary, with the assistance of a groupclub leader, is expected to keep uptodate, complete, and accurate minutes of each meeting, as well as present the annual 4h. This book should serve as a good guide for you to follow and outline your clubs goals, plans for the year, as well as keep records of what your club has done.
Find a new passion by joining a 4h club, enrolling in a 4h discovery program or joining us for camp. Check the project listings to find forms specific to your project. 4h membership emblem the green fourleaf clover has a white h on each leaf to repre. Note your own duties, the 4h club bylaws, the section for club goals and the standard.
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